Purchase Order Guidelines
If your company is required to
use formal purchase orders, the following information can assist you in
preparing and placing purchase orders
for goods and services offered by SNIP. Please follow these guidelines so that we can
process your orders without delays.
Your purchase order should include the following
1. Purchase order number.
2. Buyer information, including
Purchasing contact`s name, phone, fax, and
3. Billing information, including
Method of payment.
Preferred billing period (for subscription
Billing contact`s mailing address, name, phone,
fax, and e-mail.
4. Shipping information, including
Mailing address (street address is required for
packages shipped by express mail).
Recipient`s name, phone, fax, and e-mail.
5. Signature, name, and title of a buyer`s officer
or authorized purchasing agent.
SNIP REGISTER, INC. must be listed as a vendor.
Refer to our Contacts page for
Include information that is sufficiently detailed to identify the products
and/or services being ordered.
Products. If an item of merchandise has a unique
Locator Code (for information products) or Model Number (for hardware
products), indicate it on your order along with the item name, quantity,
and unit cost (or the total amount if your purchase price was quoted on a lump sum basis).
Services. When ordering services (such as translation, research, or
consulting), provide a brief description and the agreed fee for each service
to be performed. For example: "English translation of SNIP 21-01-97".
Subscriptions. Identify a subscription item by using its title as it appears on the subscription
description pages. Include the required number of
users, billing period, and subscription fee for one billing period.
Taxes, Duties, and Customs
A sales tax in the amount of 8.5% must be added
to orders from customers residing in the State of Illinois, unless a tax
exemption certificate is provided.
SNIP is not subject to backup withholding under
the backup withholding rules set by the U.S. Internal Revenue Service. Thus,
you are not required to withhold tax from your payments to us. To obtain our
TIN and backup withholding information,
download our form W-9
Terms and Conditions
Terms of Purchase, Service, License Agreements
Once we accept your purchase order, it becomes a binding contract between
the buyer and vendor. We reserve the right to refuse purchase orders
that specify property transfer, warranty, usage, and performance conditions that
conflict with our standard terms, conditions, warranties, and disclaimers for
a particular product or service. Please make a reasonable effort to modify
your standard terms and conditions to resolve the conflicting provisions.
Information Products. Unless otherwise noted, all
informational products offered by SNIP (such as documents, databases, and
software) are subject to SNIP license agreements, which define all terms and
conditions for installation, use, updating, removal, or movement of the
product from one hardware device to another. When ordering items that are
subject to licensing, your purchase order must refer to the terms and
conditions of the license agreement for that item.
Services. If the service being provided is subject to a
separate, written service agreement, your purchase order must state that the
provision of the service is based upon the terms and conditions of that
Subscriptions. When placing your order for a subscription
item, you must confirm that you have reviewed and agree to be bound by the
terms and conditions of the appropriate Subscription Agreement, which is the
standard document regulating the terms and conditions of the subscription.
Therefore you must include a statement to that effect on your purchase order. If you don’t agree with any provision of the
Subscription Agreement, or your specific business and financial activities
require substantial revisions or modifications to the text of the Subscription
Agreement, please contact us to resolve all service-related issues prior to
placing your subscription order.
Hardware. Review our standard warranty to see whether it meets your
Unless your organization has prior approval from
our finance department to use Authorized Purchase Orders, we require
prepayment of all orders, that is, payment in full must be arranged using one
of the payment methods we accept.
For Authorized Purchase Orders, the payment term
may not exceed thirty (30) calendar days.
The delivery time for a particular item of
merchandise depends on the type of delivery medium used for that item and
suitable means of delivery, such as shipping or electronic delivery over the
Internet. For items that require shipping, the shipping rates and delivery
time vary depending on destination.
Submitting you purchase order
Fax, mail, or e-mail your purchase order using
contact information listed on the contact
Please contact us if you have any questions, need additional information,
or require clarification of any of the above information.
Thank you for your assistance! We look forward to
receiving your purchase order.