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Examples of License Options

For simplicity, in the examples provided below the term “Publication” is understood to mean one copy of the Indexes of Russian Industry Standards. The names of the individuals or business entities used in the examples are fictitious.

Example 1:  Sole employee in an organization using the Publication

John Andersen works as a quality assurance specialist at Great Products Corporation. John is the only employee in the company who needs the Publication for work.

License Option:  Great Products Corporation should purchase the Publication with a Single-User License. John will be the only Authorized User of the Publication.


Example 2:  Employees replacing one another at the main office and at another office of an organization

Robert Davis works in the Sakhalin office of Great Products Corporation. Every two weeks, Robert returns to the company headquarters in the USA for a period of two weeks. During this time, Elizabeth replaces Robert at the Sakhalin office. Robert and Elizabeth are the only employees in the Sakhalin office who use the Publication.

License Option:  Since only one person (either Robert or Elizabeth) uses the copy of the Publication at the Sakhalin office at any given time, a Single-User License is sufficient for the Sakhalin office. However, if either Robert or Elizabeth needs to use the Publication while at the main office in the USA, then Great Products Corporation must purchase an additional License: either an additional Single-User License or a Multiple-User License for two Authorized Users.


Example 3:  Consultant working at his own office and at client’s site

George Cooke is an independent consultant providing environmental impact assessment services. Great Products Corporation is one of his clients. George does most of his work in his own office, where he has installed and uses the Publication on his desktop computer. George periodically goes to the Great Products Corporation site and consults there with Great Products Corporation employees. When working at the site, George uses a copy of the Publication installed in his Notebook.

License Option:  If we assume that George has no employees, then he is the only Authorized User of the Publication. However, since George installed the Publication on two computers, he must have two Licenses (one License for each computer), as required by the End-User License Agreement. Thus, George must purchase either an additional Single-User License or a Multiple-User License for two Authorized Users. If George has employees, the second License will allow one of his employees to use the Publication installed in the office while George is at the Great Products Corporation site.


Example 4:  Information coordinator for an organization’s engineers

Linda Clarke manages the technical standards library at Great Products Corporation and searches for standards as requested by the company engineering personnel. To save time when searching for a given standard in the library and verifying that it is valid, Linda has proposed that the engineers independently search the Publication for the document they need. If an engineer finds the information he needs in the Publication and verifies that the company does not have the given document in its library, he will then ask Linda to purchase the standard.

License Option 1:  The simplest license option for Linda is to purchase a Site License, so that she can install the Publication on Great Products Corporation’s intranet. Then, any company employee, including Linda, can use the Publication directly. There is no restriction on the number of employees who can access the Publication simultaneously. Furthermore, Great Products Corporation obtains the right to print unlimited copies of the Publication for distribution among company employees.

License Option 2:  If only a few departments of the company need access to the Publication, providing each of the interested departments with an individual copy of the Publication would be a more cost-effective method for distributing the information. Let’s assume that the company has four departments. Then, Great Products Corporation should purchase a Multiple-User License for 5 Authorized Users: 1 copy for Linda and 4 copies (one copy each) for the departments. Since a Multiple-User License is a set of Single-User Licenses purchased at a deeply discounted price, each department gets its individual copy of the Publication with a Single-User License, and only one Authorized User in each department can use the Publication in that department at any given time.

License Option 3:  Of course, Linda could simply purchase one copy of the Publication with a Single-User License, and search for information in the Publication when the engineers request it. At first glance, this might seem to be the most cost-effective option for Great Products Corporation, since it would only have to purchase one Single-User License, but this is not really correct, for several reasons. Firstly, Linda’s work load would increase in addition to her main duties of managing and updating the library information, searching for and purchasing documents needed in the library, and so forth. Secondly, the engineers would have to explain what they need to Linda each time, wasting time for both the engineers and Linda. Thirdly, it takes longer for the engineers to get the information they need if they have to route requests for information through Linda, and this leads to delays in making important engineering decisions.


Example 5:  Headquarters of a company and its wholly owned subsidiaries

Mary Wilson works as a librarian at the headquarters of Great Products Corporation in the USA. Great Products has wholly owned subsidiaries in London and Moscow, and most of the engineering work for the Russian projects of Great Products is done at those two subsidiaries. Engineers at the U.S. headquarters are also involved occasionally in the engineering work. From asking the engineers, Mary finds that the London office needs to install the Publication on its electronic network so that all engineers can have access to it, while at the Moscow office the Publication will only be used by the technical coordinator of the project, and one control copy will be kept at company headquarters.

License Option:  Mary will need a Site License for the London office, and a Multiple-User License for 2 Authorized Users—one for headquarters and one for the Moscow office.


Example 6:  Headquarters of the company and its subsidiary owned jointly with other shareholders

Michael Thomas works at Great Products Corporation in the USA and is responsible for technical supervision of projects in Russia. Most of the engineering work is done by the Swedish company Great Engineering Services, in which Great Products Corporation holds an 80% share. Michael uses a copy of the Publication purchased for him by Great Products Corporation, and would like to obtain additional copies for Great Engineering Services employees.

License Option:  Since Great Engineering Services is not a wholly owned subsidiary of Great Products Corporation, the employees of Great Engineering Services are not directly subordinate to Great Products Corporation and cannot be Authorized Users of the Publication under Licenses granted to Great Products Corporation. Great Engineering Services must purchase User Licenses for its employees separately and independently of Great Products Corporation.


More information:

Need help determining which license is best for you? Review the licensing principles and license examples.

     License Types
     Single-User License
     Multiple-User License
     Site License
     Licensing Principles
     Licensing Examples
     Licensing Glossary
     How to Purchase

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