Examples of License Options
For simplicity, in the examples provided below the term
“Publication” is understood to mean one copy of the Indexes of Russian
Industry Standards. The names of the individuals or business entities used in
the examples are fictitious.
Example 1: Sole employee in an organization using
John Andersen works as a quality assurance specialist at
Great Products Corporation. John is the only employee in the company who needs
the Publication for work.
License Option: Great Products Corporation
should purchase the Publication with a Single-User License. John will be the
only Authorized User of the Publication.
Example 2: Employees replacing one another at the
main office and at another office of an organization
Robert Davis works in the Sakhalin office of Great
Products Corporation. Every two weeks, Robert returns to the company
headquarters in the USA for a period of two weeks. During this time, Elizabeth
replaces Robert at the Sakhalin office. Robert and Elizabeth are the only
employees in the Sakhalin office who use the Publication.
License Option: Since only one person
(either Robert or Elizabeth) uses the copy of the Publication at the Sakhalin
office at any given time, a Single-User License is sufficient for the Sakhalin
office. However, if either Robert or Elizabeth needs to use the Publication
while at the main office in the USA, then Great Products Corporation must
purchase an additional License: either an additional Single-User License or a
Multiple-User License for two Authorized Users.
Example 3: Consultant working at his own office and
at client’s site
George Cooke is an independent consultant providing
environmental impact assessment services. Great Products Corporation is one of
his clients. George does most of his work in his own office, where he has
installed and uses the Publication on his desktop computer. George
periodically goes to the Great Products Corporation site and consults there
with Great Products Corporation employees. When working at the site, George
uses a copy of the Publication installed in his Notebook.
License Option: If we assume that George
has no employees, then he is the only Authorized User of the Publication.
However, since George installed the Publication on two computers, he must have
two Licenses (one License for each computer), as required by the End-User
License Agreement. Thus, George must purchase either an additional Single-User
License or a Multiple-User License for two Authorized Users. If George has
employees, the second License will allow one of his employees to use the
Publication installed in the office while George is at the Great Products
Example 4: Information coordinator for an
Linda Clarke manages the technical standards library at
Great Products Corporation and searches for standards as requested by the
company engineering personnel. To save time when searching for a given
standard in the library and verifying that it is valid, Linda has proposed
that the engineers independently search the Publication for the document they
need. If an engineer finds the information he needs in the Publication and
verifies that the company does not have the given document in its library, he
will then ask Linda to purchase the standard.
License Option 1: The simplest license
option for Linda is to purchase a Site License, so that she can install the
Publication on Great Products Corporation’s intranet. Then, any company
employee, including Linda, can use the Publication directly. There is no
restriction on the number of employees who can access the Publication
simultaneously. Furthermore, Great Products Corporation obtains the right to
print unlimited copies of the Publication for distribution among company
License Option 2: If only a few departments
of the company need access to the Publication, providing each of the
interested departments with an individual copy of the Publication would be a
more cost-effective method for distributing the information. Let’s assume that
the company has four departments. Then, Great Products Corporation should
purchase a Multiple-User License for 5 Authorized Users: 1 copy for Linda and
4 copies (one copy each) for the departments. Since a Multiple-User License is
a set of Single-User Licenses purchased at a deeply discounted price, each
department gets its individual copy of the Publication with a Single-User
License, and only one Authorized User in each department can use the
Publication in that department at any given time.
License Option 3: Of course, Linda could
simply purchase one copy of the Publication with a Single-User License, and
search for information in the Publication when the engineers request it. At
first glance, this might seem to be the most cost-effective option for Great
Products Corporation, since it would only have to purchase one Single-User
License, but this is not really correct, for several reasons. Firstly, Linda’s
work load would increase in addition to her main duties of managing and
updating the library information, searching for and purchasing documents
needed in the library, and so forth. Secondly, the engineers would have to
explain what they need to Linda each time, wasting time for both the engineers
and Linda. Thirdly, it takes longer for the engineers to get the information
they need if they have to route requests for information through Linda, and
this leads to delays in making important engineering decisions.
Example 5: Headquarters of a company and its wholly
Mary Wilson works as a librarian at the headquarters of
Great Products Corporation in the USA. Great Products has wholly owned
subsidiaries in London and Moscow, and most of the engineering work for the
Russian projects of Great Products is done at those two subsidiaries.
Engineers at the U.S. headquarters are also involved occasionally in the
engineering work. From asking the engineers, Mary finds that the London office
needs to install the Publication on its electronic network so that all
engineers can have access to it, while at the Moscow office the Publication
will only be used by the technical coordinator of the project, and one control
copy will be kept at company headquarters.
License Option: Mary will need a Site
License for the London office, and a Multiple-User License for 2 Authorized
Users—one for headquarters and one for the Moscow office.
Example 6: Headquarters of the company and its
subsidiary owned jointly with other shareholders
Michael Thomas works at Great Products Corporation in
the USA and is responsible for technical supervision of projects in Russia.
Most of the engineering work is done by the Swedish company Great Engineering
Services, in which Great Products Corporation holds an 80% share. Michael uses
a copy of the Publication purchased for him by Great Products Corporation, and
would like to obtain additional copies for Great Engineering Services
License Option: Since Great Engineering
Services is not a wholly owned subsidiary of Great Products Corporation, the
employees of Great Engineering Services are not directly subordinate to Great
Products Corporation and cannot be Authorized Users of the Publication under
Licenses granted to Great Products Corporation. Great Engineering Services
must purchase User Licenses for its employees separately and independently of
Great Products Corporation.
Need help determining which license is best for you?
Review the licensing principles and